Sleeping in Library
Photo: umjanedoan

TheUniversityBlog has a nice list of 20 Tips & 20 Links to Eleminate Procrastination.

To me, the obvious missing one is:

  1. Just DO IT! Now!

Also, about number 12 (stay energized), you might want to be careful about how you stay energized. Just drinking more coffee might make you feel more energized, however it might also make you less focused. There’s no substitute to sleep and exercise (don’t worry, usually you recover that lost time in increased productivity.)

Read [theuniversityblog.co.uk]

PDF Image

As a grad student, I have to deal with a LOT of pdf files: lecture notes, papers, assignments, ebooks, etc. Fortunately, there are a lot of solutions for managing your pdf files on Mac OS X, and some of them are free. Here is a list of those I know of, depending on the type of solutions

PDF Library Managers

Some software are made for one main goal, which is to manage pdf files:

  • Yep (Shareware, 34$): A full fledged pdf manager. This is the one I personally use on a daily basis, well worth 34$ (even better if you got it for cheap like me during the MacUpdate Promo). Features include smart collections (like smart playlist in iTunes), tag support and a nice fullscreen view.
  • papers (Shareware, 42$): Another pdf manager with features such as stoplight search, iTunes-like rating system and a strong PubMed integration.
  • iPapers (OpenSource): A simple pdf library manager with PubMed integration.

Bibliographic Managers

Bibliographic managers can also be of use to manage your pdf files. These programs are made to manage bibliographic entries, but they allow you to link the files to their bibliographic entries.

  • BibDesk (OpenSource): A BibTeX manager. Supports tags, smart groups, online database integration and it keeps your pdf files organized (in a way similar to iTunes). This is the one I use for bibliographic references.
  • JabRef (OpenSource): A cross-platform reference manager. Exports to BibTeX and OpenOffice.
  • EndNote X1 (Commercial, 110$): The reference for bibliographic management. The feature list is impressive and it is virtually your only choice if you work with Microsoft Word. To me the price was too high compared to BibDesk (free!) especially since I exclusively use LaTeX for writing.

Other solutions

Another quite unusual solution for pdf management is to use iTunes:

And what about me?

I use two of those softwares in my setup: Yep and BibDesk. I use Yep for my ebooks, the papers I want to read and everything related to school work (lecture note, assignments, etc). The smart collections of Yep (similar to smart playlists in iTunes) allow me to keep my library ordered with no extra work as long as I put my files in the right folder in Finder. Screenshots:

As for BibDesk, I use it exclusively to manage papers that aren’t associated with any specific course or that I might want to cite in a paper or in my thesis. The neat thing about BibDesk is that it generates a BibTeX file for your library that you can include in all your LaTeX documents. Furthermore, you consolidate your library automatically (à la iTunes) so your files are kept in order, which is pretty useful if you want to have a smart collection in Yep for your BibDesk library. Screenshots:

Books
Photo: gadl

Lifehack.org just published a (pretty impressive) Ultimate Student Resource List. There seemed to be some important stuff missing for the grad students, so here are some of those missing links:

Free Applications

To their list I would add:

Online Tools

I only have one addition here, for those who are learning LaTeX (I should have included it in my previous post):

  • MonkeyTeX : Online LaTeX editor (note: for serious work, I recommend always saving a copy to your computer).

Websites

Of course, I would add Productive Scholar ;-). I would also add those search websites that are a must for grad students:

If you have other ideas, please share in the comments.

Frequency

January 21, 2008

Since I’ve had the idea for this blog, I’ve been thinking about my goal for the frequency of posting. I don’t want to put too much pressure on myself, especially since schoolwork can be very time consuming (I bet you know it as well as I do!), but I think setting goals is very important when you want to achieve something.

I think that at least for the first few months, I should try to get at least one post per day. Most of those will be short articles; either of summary of interesting readings for the day or tidbits on interesting software for grad students. At least once a week, I’m going to write a longer article (such as the one on LaTeX yesterday) to cover some topic more in depth. I hope this frequency will be enough for you, readers, to come back often to check my blog.

Getting started with LaTeX

January 21, 2008
LaTeX

For my first how-to post on LaTeX, I’m going to do a little introduction to help you get set up and started. Moving to LaTeX from traditional word processors like Microsoft Words or OpenOffice.Org necessitates some efforts, but once you’ve succeeded, you get all those fancy-looking equations as a reward!

Getting the software you need

Whatever the platform you’re on, you need two pieces of software for LaTeX: a LaTeX engine and a text editor. LaTeX documents are basically text files that are “compiled” by the LaTeX engine to create dvi, postscript or PDF documents. While you can use almost any text editor to create your LaTeX documents, such as Notepad on Windows or TextEdit on Mac OS, some are optimized for LaTeX and can therefore make you life easier. You might also need a viewer for the output files. LaTeX engines usually produce files in one of three formats: DVI, PostScript or PDF. I recommend outputting in PDF as it usually is more convenient and chances are you already have a viewer. All of the software I list below are free (except for WinEdt).

Windows

First, you need MiKTeX, a LaTeX engine. Then you need to choose a text editor. My editor of choice is TeXnicCenter, but WinEdt (shareware) is also very popular.

You can also download the proTeXt distribution which includes MiKTeX, TeXnicCener and GSView (a PostScript viewer).

Mac OS X

To install to LaTex engine on Mac OS, you first need to download i-Installer and use it to install the gwTeX package. Then you need to install an editor. My favorite is TeXShop, and iTeXMac is another good alternative.

The is also a complete distribution called MacTeX that includes the LaTeX engine (TeX Live 2007), TeXShop and other useful software. The only downside is the size (+700MB).

Linux

On Linux, you need the LaTeX and TeX packages that contain the engine. There are many editors available but the one I used when I was on Linux was Kile and I liked it very much.

Your first LaTeX document

\documentclass{report}

\begin{document}

\title{Introduction}
\author{You}
\maketitle

\tableofcontents

\chapter{Introduction}

You first \LaTeX file! This is a math equation $\alpha=0.1$
embedded in the text.
For a full equation:
\begin{equation}
\phi = \sum_{i=1}^{N} \left[ \frac{a^2_i}{2} \right]
\end {equation}

\section{A section}

This is the text that appears in the section.

\subsection{A sub section}

This is the text that appears in the sub section.

\chapter{Conclusion}

This concluded you first \LaTeX file.

\end{document}

The first line indicates the type of document. In this case it is a report, but it could have been an article or a book. The next line indicates the beginning of the document. The next three lines create the title page, and the one after that creates the table of content. The rest is the body of the document. This example document is quite simple, but you can build on it to make your own and learn.

Where to go from here

LaTeX is not something you can master in one day. I my opinion, the best way to learn is to start small and build on that. Don’t know how to do that symbol, how to put 3 images over a single caption or how to put colors in your document? That’s not a problem, Google is there for that. As long as you know the basics, you’re going to be able to do almost anything by looking it up on Google.

There is one book I would strongly recommend (it saved me a lot of time when I wrote my master thesis):


The LaTeX Companion (Tools and Techniques for Computer Typesetting)

Frank Mittelbach. Addison-Wesley Professional 2004, Paperback, 1120 pages, $64.99

Most of the information in this book can be found using Google, but having it all in a structured book can be a real time saver, especially in the beginning.

I plan to write a series of articles on LaTeX to follow up on this one, so make sure to check back (or subscribe to my rss feed).

Productive Scholar is born

January 19, 2008
Productive Scholar Logo

Welcome to Productive Scholar!

It’s been a couple of years since my last blog (I stopped when I started grad school!) and I felt it was time to go back to my old habits. This time, my focus is going to be on personal productivity, life hacks, software tutorials and tips for grad students (and possibly undergrad students and faculty members).

My goals for doing the Productive Scholar are:

  • to share tips and tricks I’ve picked up over the years
  • to learn from my readers, so please share in the comments!
  • to make a little money (at least to repay the hosting costs)

I hope you’ll find my articles useful and again, please use the comments to share with all.